Who this is for: Businesses using Euverify to appoint an EU and/or UK GDPR Representative and manage compliance.
Goal: Follow this checklist to make sure your business is fully compliant with GDPR and ready for regulatory inquiries.
1️⃣ Appoint Your GDPR Representative
If your company is not established in the EU or UK, but processes data of individuals in those regions, you are legally required to appoint a GDPR Representative.
Checklist
Determine whether you need an EU, UK, or both representatives.
Sign the GDPR Representative Agreement in your Euverify account (Step 2 of the setup wizard).
Keep a copy of the signed agreement in your compliance folder.
Display the Representative’s details in your Privacy Policy.
Tip: You can download your signed agreement anytime from the Euverify dashboard.
2️⃣ Update Your Privacy Policy
Your Privacy Policy must clearly identify your Representative and provide contact details for data subjects and regulators.
Checklist
Add your appointed EU/UK Representative details provided by Euverify.
Include a secure portal link for Data Subject Access Requests (DSARs).
Ensure your policy is easily accessible (e.g., linked in your website footer).
Verify your updated Privacy Policy in Euverify (Step 4 of the setup wizard).
Keep a dated copy of your last update for your records.
Note: The Euverify wizard automatically verifies your policy once the correct section and portal link are detected.
3️⃣ Record of Processing Activities (ROPA)
Every organization must maintain a ROPA documenting how personal data is processed.
Checklist
Upload your existing ROPA, or
Use Euverify’s ROPA Builder to automatically generate one.
Include all key processing activities (e.g., marketing, customer accounts, analytics, HR).
Update it regularly when new processing starts or existing ones change.
Review and approve your ROPA in the dashboard.
Tip: Regulators often ask for ROPA first during audits. Keeping this current is critical.
4️⃣ Data Subject Rights & DSAR Handling
Under GDPR, individuals have rights to access, delete, and correct their data. You must have a process to handle these.
Checklist
Use Euverify’s Secure Request Portal link in your Privacy Policy.
Assign a team member to manage DSARs (Data Subject Access Requests).
Acknowledge requests within 30 days as required by law.
Keep a record of all DSARs and your responses.
Train your team on how to recognize and forward DSARs.
Best Practice: Always confirm the identity of the requester before sharing or deleting data.
5️⃣ Vendor and Sub-Processor Review
Your third-party service providers must also comply with GDPR.
Checklist
Maintain a list of all vendors who process personal data.
Sign a Data Processing Agreement (DPA) with each vendor.
Verify that vendors outside the EU/UK have adequate transfer safeguards (e.g., SCCs).
Add your processors to your ROPA entry.
Review this list every six months.
6️⃣ Data Breach Response
You must have a documented plan for detecting, reporting, and investigating personal data breaches.
Checklist
Create a Data Breach Policy.
Train staff on identifying and reporting breaches.
Log all incidents, even near misses.
Notify the supervisory authority within 72 hours if required.
Notify affected individuals when necessary.
7️⃣ Internal Governance and Awareness
GDPR compliance is ongoing and should involve everyone in your organization.
Checklist
Appoint a Data Protection Officer (DPO) if required.
Provide GDPR awareness training for staff.
Keep meeting notes or audit logs of compliance reviews.
Schedule quarterly GDPR reviews in your compliance calendar.
Use Euverify’s dashboard reminders for upcoming renewals or policy reviews.
8️⃣ Keep Your Documentation Organized
Regulators can request proof of compliance at any time. Make sure you can retrieve your records quickly.
Checklist
Store the following in a single, accessible folder:
Signed GDPR Representative Agreement
ROPA records
Privacy Policy version history
DSAR logs
Vendor agreements
Training records
Breach reports
Back up all compliance documents in a secure cloud drive.
Review your documentation quarterly.
9️⃣ Annual GDPR Review
Compliance is not one-time — it’s continuous.
Checklist
Review all data flows and update your ROPA.
Check your Privacy Policy for accuracy.
Re-verify vendor contracts and international transfers.
Audit internal processes and staff training completion.
Renew your Euverify plan if needed.
Tip: Set a yearly reminder to conduct a mini GDPR audit using this same checklist.
✅ Done! You’re GDPR-Ready
By completing all the steps above, your business meets the key operational, legal, and documentation requirements under GDPR.
Euverify helps you keep everything in one place—your agreement, privacy policy, DSAR portal, and ROPA builder—all accessible from your dashboard.